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Google Apps – free from IT

Feb - 9 - 2008
Nicole C. Engard

I’ve been sitting on this article all day. I’m not sure where I stand on the issue – but I still feel that it’s something I should bring to your attention:

Google (NASDAQ: GOOG) today announced Google Apps Team Edition as the simplest and fastest way for groups of employees and students to collaborate within an organization using Google Apps™. Once users verify their business or school email address, they can instantly share documents and calendars securely without burdening IT for support. Team Edition can easily be switched to Google Apps Standard, Premier or Education Edition for communications and collaboration across the entire company.

Now, I’m using Google Apps as part of a series of tools to assist in me telecommuting – however – mine was IT approved. I can see how this would be great for small orgs without and IT staff – but if your IT staff has reasonable (and I stress reasonable) policies in place for not using Google Apps, should employees be going against those guidelines? I have to agree with Joel:

Google’s approach seems predicated on the old adage that it’s always easier to get forgiveness than permission.

Is this wrong? I don’t know – I know I’ve followed this “old adage” before (in various arenas) – would I with this? I might – but I can certainly see the IT point of view.

So, in short – I’ve brought it to your attention and now you can make up your own mind about it :)

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8 Responses so far.

  1. Memo says:

    My university is going to switch from Novell to Google apps for our e-mail needs. Frankly it makes sense when one considers the kind of integrated online services (and space, which I think has something to do with our switch) that Google provides. I’m looking forward to it!

  2. Memo says:

    My university is going to switch from Novell to Google apps for our e-mail needs. Frankly it makes sense when one considers the kind of integrated online services (and space, which I think has something to do with our switch) that Google provides. I’m looking forward to it!

  3. Nicole says:

    It is awesome – the part I’m torn on is going around IT… but only when IT is being reasonable :) heh

  4. Nicole says:

    It is awesome – the part I’m torn on is going around IT… but only when IT is being reasonable :) heh

  5. Heather says:

    I think I’d be concerned about the security of the data as well as how the usage could affect records management/retention schedules (if the institution has them). If the records are important to documenting the day-to-day operations of the office, what kind of control will the office have over the information? How can this data be collected as part of an RM program, if necessary? What kind of control is the department ceding to a third party, and how will security of sensitive information be maintained?

  6. Heather says:

    I think I’d be concerned about the security of the data as well as how the usage could affect records management/retention schedules (if the institution has them). If the records are important to documenting the day-to-day operations of the office, what kind of control will the office have over the information? How can this data be collected as part of an RM program, if necessary? What kind of control is the department ceding to a third party, and how will security of sensitive information be maintained?

  7. Arlene says:

    I for one would love to be able to share my email and calendar between school, home, family & friends. The ability to do so could save me potentially hours each week, not require me to “forward” email from one to the other so I’ll have needed information accessible regardless of where I am working.

    Going against IT isn’t something I feel comfortable with. I’m hoping that as our library science deptartment and other SBISD employees use The 23 Things IT will become comfortable enough to loosen the “strings”.

  8. Arlene says:

    I for one would love to be able to share my email and calendar between school, home, family & friends. The ability to do so could save me potentially hours each week, not require me to “forward” email from one to the other so I’ll have needed information accessible regardless of where I am working.

    Going against IT isn’t something I feel comfortable with. I’m hoping that as our library science deptartment and other SBISD employees use The 23 Things IT will become comfortable enough to loosen the “strings”.


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